Get 5 free polo lessons by joining our Champs league.
Get 5 free polo lessons by joining our Champs league.
Polo cares, INC was granted a non-for-Profit Status by IRS letter in 2012, making your donations and contributions potentially tax deductible.
Polo Cares, INC is a non-profit amateur polo club and school dedicated teach and educate kids, women and men from different backgrounds on the equestrian discipline and polo; By educating and promoting not only the sport of polo, but equine health and wellness, Polo Cares, INC provides much needed education and propagates horses' wellbeing. Polo Cares, INC strives to help the community to grow stronger by educating on horse wellbeing, safety and polo. The welfare of our horses and riders is paramount as the safer riders are, the safer everyone is at riding the safer the horses would be.
During 2021-22 Pol Cares Identified a need to improve the facilities by increasing equipment purchase. the purchase has included a second irrigation wheel. in addition, for the 2021-22 season Polo Cares added a roller mower on the list for investment and improvement.
Your contributions will help to develop further goals and improve services to all. Your contributions might be tax deductible and you should consult with a tax specialist if any concerns regarding this.
Polo Cares, INC accepts cash, Check, credit card, Zelle and other donations.
Please call/text 480-201-4530 for any questions or email us at firstname.lastname@example.org
1. Letter of exception since 2012
2. Polo Carees, INC Bylaws
3. Gift Policy
Polo Cares, INC Board is formed by several individuals that have been working to improve Polo Cares INC for many years and keep that nonprofits status updated by getting advised from legal and accounting firms specialized in the non-profit corporations.
President Bill Clark
Treasurer Felipe Ochoa
Chairman Diego Florez
Polo Cares, INC solicits and accepts gifts for purposes that will help the organization further and fulfill its mission. Polo Cares, INC urges all prospective donors to seek the assistance of personal legal and financial advisors in matters relating to their gifts, including the resulting tax and estate planning consequences. The following policies and guidelines govern acceptance of gifts made to Polo Cares, INC for the benefit of any of its operations, programs or services.
Use of Legal Counsel—polo Cares, INC will seek the advice of legal counsel in matters relating to acceptance of gifts when appropriate. Review by counsel is recommended for:
A. Gifts of securities that are subject to restrictions or buy-sell agreements.
B. Documents naming Polo Cares, INC as trustee or requiring Polo Cares, INC to act in any fiduciary capacity.
C. Gifts requiring Polo Cares, INC to assume financial or other obligations.
D. Transactions with potential conflicts of interest.
E. Gifts of property which may be subject to environmental or other regulatory restrictions. Restrictions on Gifts— Polo Cares, INC will not accept gifts that (a) would result in Polo Cares, INC violating its corporate charter, (b) would result in Polo Cares, INC losing its status as an IRC § 501(c)(3) not-for-profit organization, (c) are too difficult or too expensive to administer in relation to their value, (d) would result in any unacceptable.
Polo Cares, INC will seek have governance policies reviewed by legal counsel donations or gifts (e) are for purposes outside Polo Cares, INC mission. Decisions on the restrictive nature of a gift, and its acceptance or refusal, shall be made by the Board of directors, in consultation with the Executive Director.
This Document Retention and Destruction Policy of POLO CARES, INC identifies the record retention responsibilities of staff, volunteers, members of the Board of Directors, and outsiders for maintaining and documenting the storage and destruction of the Organization’s documents and records. 1) Rules. The Organization’ staff, volunteers, members of the Board of Directors and outsiders (i.e., independent contractors via agreements with the) are required to honor these rules: (a) paper or electronic documents indicated under the terms for retention below will be transferred and maintained by the Human Resources, Legal or Administrative staffs/departments or their equivalents; (b) all other paper documents will be destroyed after three years; (c) all other electronic documents will be deleted from all individual computers, data bases, networks, and buck-up storage after one year; and (d) no paper or electronic documents will be destroyed or deleted if pertinent to any ongoing or anticipated government investigation or proceeding or private litigation. 2) Terms for retention. a. Retain permanently: Governance records – Charter and amendments, Bylaws, other organizational documents, governing board and board committee minutes. Tax Records – Filed state and federal tax returns/reports and supporting records, tax exemption determination letter and related correspondence, files related to tax audits. Intellectual property records – Copyright and trademark registrations and samples of protected works. Financial records – Audited financial statements, attorney contingent liability letters. b. Retain for ten years: Pension and benefit records – Pension (ERISA) plan participant/beneficiary records, actuarial reports, related correspondence with government agencies and supporting records Government relations records – State and federal lobbying and political contribution reports and supporting records. c. Retain for three years: Employee/employment records – Employee names, addresses, social security numbers, dates of birth, INS Form I-9, resume/application materials, job descriptions, dates of hire and termination/separation, evaluations, compensation information, promotions, transfers, disciplinary matters, time/payroll records, leave/comp time/FMLA, engagement and discharge correspondence, documentation of basis for independent contractor status (retain for all current employees and independent contractors and for three years after departure of each individual). Lease, insurance, and contract/license records – Software license agreements, vendor, hotel and service agreements, independent contractor agreements, employment agreements, consultant agreements, and all other agreements (retain during term of the agreement and for three years after the termination, expiration, and non-renewal of each agreement). d. Retain for one year: All other electronic records, documents and files – Correspondence files, past budgets, bank statements, publications, employee manuals/policies, procedures, survey information. 3) Exceptions. Exceptions to these rules and terms for retention may be granted only by the Organization’s chief staff executive or Chairman of the Board.
ask for a Conflict of interest adopted policy here
This Whistleblower Policy of POLO CARES, INC: (1) encourages staff and volunteers to come forward with credible information on illegal practices or serious violations of adopted policies of the Organization; (2) specifies that the Organization will protect the person from retaliation; and (3) identifies where such information can be reported. 1. Encouragement of reporting. The Organization encourages complaints, reports or inquiries about illegal practices or serious violations of the Organization’s policies, including illegal or improper conduct by the Organization itself, by its leadership, or by others on its behalf. Appropriate subjects to raise under this policy would include financial improprieties, accounting or audit matters, ethical violations, or other similar illegal or improper practices or policies. Other subjects on which the Organization has existing complaint mechanisms should be addressed under those mechanisms, such as raising matters of alleged discrimination or harassment via the Organization’s human resources channels, unless those channels are themselves implicated in the wrongdoing. This policy is not intended to provide a means of appeal from outcomes in those other mechanisms. 2. Protection from Retaliation. The Organization prohibits retaliation by or on behalf of the Organization against staff or volunteers for making good faith complaints, reports or inquiries under this policy or for participating in a review or investigation under this policy. This protection extends to those whose allegations are made in good faith but prove to be mistaken. The Organization reserves the right to discipline persons who make bad faith, knowingly false, or vexatious complaints, reports or inquiries or who otherwise abuse this policy. 3. Where to report. Complaints, reports or inquiries may be made under this policy on a confidential or anonymous basis. They should describe in detail the specific facts demonstrating the basis of the complaints, reports or inquiries. They should be directed to the Organization’s chief employed Executive or Chairman of the Board of Directors; if both of those persons are implicated in the complaint, report or inquiry, it should be directed to the Vice President of the Board of Directors. The Organization will conduct a prompt, discreet, and objective review or investigation. Staff or volunteers must recognize that the Organization may be unable to fully evaluate a vague or general complaint, report, or inquiry that is made anonymously